Organizational Meetings, Board of Finance and Committees

Within fifteen days after the first day of January each year, the School Board shall meet and organize by electing one member president, one member vice president, and one member secretary. The meeting shall be called to order by the ranking officer of the preceding Board who shall serve as presiding officer until the election of a President. The Board shall also appoint a Treasurer who is not the Superintendent or a Board member.

Election of officers shall be by a majority of the full Board (physically present or attending through electronic means that allow the Board member to be seen and heard). Where no such  majority exists on the first vote, a second vote shall be cast for the two (2) candidates who received the greatest number of votes.

Officers shall serve for one (1) year and until their respective successors take office. An officer  may be removed for cause by a majority vote of the full Board. The Board shall fill a vacancy in any office within thirty (30) days of the occurrence of the vacancy. See Policy B200 Membership. 

At the organizational meeting, the Board shall determine a day, place, and time for regular meetings which shall be held, at minimum, once every month. The Board shall also designate dates for working sessions. In addition, the Board may set a fee charged to persons who request individualized notice of Board meetings. The Board shall appoint individual Board members to committees. The Board shall also appoint a legal counsel. 

Annually at the end of the year, the Board officers will compile a list of recommendations for committee assignments for the next calendar year that the Board chair will bring to the full Board for a vote at the Annual Organizational Meeting in January.

BOARD OF FINANCE 

The School Board shall establish a Board of Finance for the West Lafayette Community School Corporation consisting of the members of the School Board. The West Lafayette Community School Corporation’s Board of Finance shall meet at least once each calendar year during the period after the first Monday and on or before the last day of January. At the annual meeting, the  Board of Finance shall elect a President and a Secretary from its membership. These officers shall hold office until their successors are elected and qualified.

In addition to its annual meeting, the President of the Board of Finance shall convene the Board  whenever requested to do so by one (1) of the members of the Board, and as necessary to perform the Board’s statutory duties. A majority of the Board shall constitute a quorum for the  transaction of the Board’s business. All meetings of the Board of Finance shall be open to the  public and the Secretary shall keep a record of the proceedings of the Board which shall be approved and signed by the President and attested to by the Secretary. This record of proceedings shall be a public record covered by I.C. 5-13-1.

During the annual meeting, the West Lafayette Community School Corporation’s investment  officer shall make a written report to the Board of Finance summarizing the Corporation’s investments during the preceding calendar year and naming each institution or entity in which the West Lafayette Community School Corporation’s money was deposited in the preceding year. The Board of Finance shall receive and review the report and the overall investment policy of the West Lafayette Community School Corporation.

The Board of Finance shall designate and commission one or more financial institution(s)  meeting the statutory standards for a depository of West Lafayette Community School Corporation funds to serve as a depository for these funds. The Board is authorized to revoke the commission of a depository for West Lafayette Community School Corporation funds. In its consideration of a proposal to revoke the commission of a depository to receive and hold West Lafayette Community School Corporation funds, the Board of Finance shall apply the statutory  standards and follow the statutory procedure for its consideration of this decision.

COMMITTEES

Committees appointed by the Board or its President shall constitute a “governing body” as defined in the Open Door Law. At the discretion of the Board and President, a committee may perform research and advise the Board but shall not take action on the Board’s behalf. 

The Board or President may authorize a committee to take official action upon public businesses,  which includes receiving information, deliberating, and making recommendations to the Board.  In accordance with the Open Door Policy, committees appointed by the Board or President shall provide notice of its meetings to the public and maintain record of its minutes. 

Meetings of committees appointed by the Superintendent that report to the Superintendent shall not be subject to the Open Door Law. However, records of committees appointed by the  Superintendent shall be subject to the Access to Public Records Act.

I.C. 5-13-7-5, 5-13-7-6, 5-13-8-9

I.C. 5-14-1.5-2(b) Definition of "governing body"

I.C. 5-14-3-4 Minutes required for ODL covered meetings

I.C 5-14-3 Access to Public Records Act

I.C. 20-26-4-1

West Lafayette Community School Corporation 

Adopted: November 10, 2025

Revised: February 9, 2026